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Audit Reports

Dec
20
2013
Report Number:
NO-AR-14-001
Report Type:
Audit Reports
Category: Transportation / Vehicles

Internal Controls and Transportation Associated With the Springfield, MA Mail Transport Equipment Service Center

Report Recommendations

# Recommendation Status Value Initial Management Response USPS Proposed Resolution OIG Response Final Resolution
1

R - 1 -- Establish adequate controls over contractor performance and ensure adequate resources for the quality assurance function for effective oversight and monitoring of contractor operations at the Springfield Mail Transport Equipment Service Center, including processing, invoicing, repairing, and handling of mail transport equipment.

Closed $0 Agree
2

R - 2 -- Ensure the contractor at the Springfield Mail Transport Equipment Service Center provides adequate security and access control to the ground and trailer parking areas, which includes access control of inbound and outbound trailers at all times.

Closed $0 Agree
3

R - 3 -- Ensure area and plant management monitor compliance with the established policies and procedures for mail transport equipment return handling procedures at processing facilities, for dispatch and proper use of over-the-road containers and proper storage, handling, and maintenance of shoring straps.

Closed $0 Agree
4

R - 4 -- Reinforce the requirement that processing facilities conduct thorough inspections of mail transport equipment being sent to the Springfield Mail Transport Equipment Service Center to ensure it does not contain any mail and ensure any found mail at the center is picked up daily for further processing.

Closed $0 Agree
5

R - 5 -- Reassess mail transport equipment standing orders and transportation schedules for all processing facilities as necessary to ensure they are up-to-date and efficient given the operational changes and imbalance of mail transport equipment flow.

Closed $0 Agree